Privacy Policy Knowledge Conference 2019

Status: July 2019

With this privacy statement we inform you how personal data is collected, processed and used when you register for and attend the Project A Knowledge Conference 2019 and how we use the data after the event.

1. Contact

The person responsible within the meaning of the EU General Data Protection Regulation (GDPR) for the collection, processing and use of personal data of event participants (hereinafter "you") in connection with the registration, execution and documentation of the Project A Knowledge Conference 2019 (hereinafter "Project A Knowledge Conference") is Project A Services GmbH & Co. KG, Julie-Wolfthorn-Straße 1, 10115 Berlin, Germany (hereinafter: "Project A" or "we"). If you have any questions regarding the registration and execution of the event, including the relevant data processing, please contact pakcon@project-a.com at any time.

If you have any questions or suggestions regarding data protection, please do not hesitate to contact us. You are welcome to address your data protection concerns by e-mail to our data protection officer at datenschutz@project-a.com . You can find our complete contact details here.

2. Data processing in connection with the Project A Knowledge Conference

2.1 Registration. To register for the Project A Knowledge Conference, we collect various personal data. Usually these are title, title, surname, first name, position and company as well as contact data (e.g. e-mail address, telephone number). This data is referred to in the following as "participant data". We collect the participant data as part of the registration process. Mandatory data are marked as such. We use your participant data in order to plan and organize the event (e.g. with regard to the expected number of participants), to contact you in the course of communication if necessary and to carry out the registration (e.g. to prepare name tags and lists of participants and to allocate limited places if necessary). The legal basis for this data processing is Art. 6 para. 1 lit. b DSGVO.
You may also have the option of providing further information when registering (e.g. details of interests and wishes with which you can provide us with further details on your planned visit to the event). These data are summarised below as "voluntary information". We would like to meet your needs with regard to your personal participation in the Project A Knowledge Conference as best as possible and adapt our event optimally to the interests of the participants. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our common interest in an event that is as closely related as possible to the interests of the participants.
We store the participant data and, if applicable, the voluntary data in our contact database for future contact maintenance (see also Section 2.5) in connection with your existing data, if applicable.
2.2 Participation in the event. During the Project A Knowledge Conference, we may use your participant data for organizational reasons (to determine your attendance or to contact you). The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
2.3 Photography and video recording. Photo and video recordings will be made during the event. We would like to ensure the possibility of documenting the event for internal purposes or for the purpose of external presentations. Of course, you have the possibility to contact the photographer or cameraman at any time and to declare that you do not want any recordings of yourself. The legal basis for the data processing associated with the production of the photographs is Art. 6 para. 1 lit. f GDPR, based on our interest in the documentation of the event and our external presentation. We store the photo and video recordings as part of our documentation for further 48 months after the event.
We would like to use the images taken in the context of our external presentation on our website and in our social media profiles (Facebook Fanpage, Twitter, LinkedIn, XinG, YouTube) in connection with the documentation of the Project A Knowledge Conference. To do this, we first want to edit individual recordings (e.g. by selecting the image cut) and upload the edited recordings to the websites. The respective websites are freely accessible on the Internet and can therefore be accessed worldwide. The subpages of these websites, including any photo and video recordings, can be found via search engines. The providers of social media platforms process and use data that is posted on the platforms for their own purposes if necessary. As soon as the content has been posted on the platforms, third parties (e.g. users of the platforms) can view, share or download the content.
In principle, recordings of the stage, the podium or the speakers and any presentations will be published. Individual recordings of participants will not be published. In principle, the names of the participants depicted on the recordings will not be mentioned.
You can contact us using the contact details given in section 1 and inform us that you wish to object to the use of the recordings on which you can be identified. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in the documentation and advertising of our event as well as our external presentation. The recordings are usually published within a period of up to 48 months after the event.
2.4 Subsequent information. We will also use your participant data to provide you with further information on workshops, documents or presentations from us or our speakers or further information on the Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
2.5 Future events. We store the fact that you attended the Project A Knowledge Conference this year in our contact database so that we can inform you by e-mail about similar future events and the next Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our interest in advertising our future events. We store this data for the duration of our business relationship. If you do not wish to be contacted again, you have the right to object to this use of your data at any time. Please do not hesitate to contact us at any time using the contact details listed in section 1. You will also always find a link to unsubscribe in the e-mails.

3. Passing on data

3.1. General information. We will pass on the data raised by us in the context of the registration or the event in principle only if:

  • you have given your express consent in accordance with Art. 6 para. 1 lit. a GDPR,
  • the disclosure pursuant to Art. 6 para. 1 lit. f GDPR is necessary for the assertion, exercise or defence of legal claims and there is no reason to believe that there is an overriding legitimate interest in not disclosing the data,
  • we are legally obliged to disclose such information pursuant to Art. 6 para. 1 lit. c GDPR, or
  • this is legally permissible and, pursuant to Art. 6 para. 1 lit. b GDPR, necessary for the execution of contractual relationships with you or for the implementation of pre-contractual measures which are taken at your request,
  • insofar as this is stated in these data protection notices (in particular with regard to the publication of photo and video recordings on the social media platforms).
    In addition, the data may be passed on in connection with official enquiries, court orders and legal proceedings if this is necessary for legal prosecution or enforcement.

3.2 External service providers. Some of the data processing described in these data protection notices may be carried out by our service providers. In addition to the service providers mentioned in this Privacy Policy, this may include, in particular, data centers that store our databases, IT service providers that maintain our systems, and consulting firms. If we pass on data to our service providers, they may only use the data to fulfil their tasks. The service providers have been carefully selected and commissioned by us. They are contractually bound to our instructions, have suitable technical and organisational measures at their disposal to protect the rights of the persons concerned, guarantee an appropriate level of data protection and are carefully monitored by us.
3.3 Eventbrite.Registration for the Project A Knowledge Conference will also be handled via the Eventbrite ticket booking and registration platform. The US company Eventbrite Inc. is represented in Europe by Eventbrite NL BV based in Silodam 402, 1013AW, Amsterdam in the Netherlands. When using Eventbrite, data is also processed in the USA. Eventbrite has, however, committed itself within the framework of the so-called EU-US Privacy Shields to observe the European data protection principles. Eventbrite collects data when booking for its own purposes (e.g. when you open an Eventbrite account) and on our behalf (in particular when actually registering for the Project A Knowledge Conference, see also Section 16 of Eventbrite's Privacy Policy). Eventbrite may also provide us with statistics on the use of our Project A Knowledge Conference registration pages (e.g., number of views, reach, aggregate demographic and other information or statistics). The legal basis is Art. 6 para. 1 lit. b GDPR, if we receive and process your data within the scope of registration, and Art. 6 para. 1 lit. f GDPR, based on our aforementioned legitimate interest, if the processing concerns the compilation of the statistics mentioned.
Insofar as we receive your personal data within the scope of registration via Eventbrite, you are entitled to the rights specified in this data protection declaration (see section "Your rights" under 4). If you also wish to assert your rights against Eventbrite, the easiest way to do so is to contact Eventbrite directly. Contact details can be found in Eventbrite's Privacy Policy.
We will also be happy to assist you in asserting your rights to the extent possible and forward your enquiries to Eventbrite. You can contact us at any time using the contact details listed in section 1 above.

4. Your rights

You have the right to request information about the processing of your personal data by us at any time. We will explain the data processing to you in the context of the provision of information and provide you with an overview of the data stored about your person.
If data stored by us is incorrect or no longer up to date, you have the right to have this data corrected.
You may also request that your data be deleted. Should deletion not be possible in exceptional cases due to other legal provisions, the data will be blocked so that it is only available for this legal purpose.
You can also have the processing of your data restricted, e.g. if you are of the opinion that the data stored by us is not correct. You also have the right to data transferability, i.e. we can send you a digital copy of the personal data you have provided on request.
In order to exercise the rights described here, you can contact us at any time using the contact details listed in section 1 above. This also applies if you wish to receive copies of guarantees proving an adequate level of data protection.
Finally, you have the right to complain to the data protection supervisory authority responsible for us. You may exercise this right with a supervisory authority in the Member State of your residence, workplace or alleged infringement. The competent supervisory authority is in Berlin: Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin.


Right of withdrawal and objection

In accordance with Art. 7 para. 3 GDPR, you have the right to withdraw your consent to us at any time. The consequence of this is that we will no longer continue the data processing based on this consent in the future. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent up to the revocation.
If we process your data on the basis of legitimate interests pursuant to Art. 6 para. 1 lit. f DSGVO, you have the right pursuant to Art. 21 GDPR to object to the processing of your data and to give us reasons which arise from your particular situation and which, in your opinion, indicate that your interests worthy of protection prevail. If you wish to object to data processing for the purposes of direct marketing, you have a general right of objection, which we will also implement without stating reasons. In addition, you will always find a unsubscribe link in our information e-mails on future events. With regard to the preparation of the photo and video recordings, you can also contact the photographer or cameraman at any time and inform them that you do not want any recordings of yourself.
If you wish to exercise your right of withdrawal or objection, simply send an informal message to the contact details listed above.

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