Privacy Policy

Privacy policy for the application management system

1. General
This applicant management and tracking system is operated by Project A Services GmbH & Co. KG, Julie-Wolfthorn-Strasse 1, 10115 Berlin, Germany and by the register number HRA 51487 B.
Project A Services GmbH & Co. KG can be held liable in terms of section 11 of the Federal Data Protection Act. We provide you with this privacy policy in order to inform you about how we handle your personal data obtained through the online application process. By sending your application, you agree with this privacy policy.

2. Personal data obtained during the online application process
Personal data is information relating to an identified or identifiable natural person. This may include information such as your name, address, telephone number and date of birth, as well as details about your career etc., which can be assigned to a specific person without a disproportionate effort. Information that cannot directly be associated with your real identity is not considered personal data.
Under certain circumstances, some special categories of personal data, such as health records, origin and religion, might be included in this if you provide us with these.

3. The collection and processing of personal data
Our privacy policy conforms with the Federal Data Protection Act and the German tele-media act.
If you apply for a vacant position or submit a speculative application through the application system on our website, you provide personal data and information (first name, surname, email address, telephone number, and any attachments such as your CV and cover letter) voluntarily.

The provided data is transferred through TLS encryption and is saved in a database which our company takes responsibility for and which is operated by our contractor Personio GmbH (personio.de), Buttermelcherstr. 16, 80469 Munich, Germany. We have entered into an order data processing contract in accordance with section 11 of the Federal Data Protection Act with Personio GmbH, which provides their human resources management and applicant tracking solution to us and saves the data exclusively on ISO 27001-certified servers in Germany. This ensures that your personal data is only processed in conformity with our instructions and that consistent high standards apply concerning data security.

If you send a speculative application directly via email to jobs@project-a.com, your data will usually be transferred unencrypted.
Employees responsible for filling vacant positions have access to this database.

4. Storage of personal data
The storage of personal data only takes place for the purpose of filling the vacant position which you applied for.
In accordance with section 35(2)(2) of the Federal Data Protection Act, we have to delete your data if we use your personal data for our own purposes and your awareness is no longer necessary for the pursuance of the purpose.
You may revoke your consent at any time and object to the storage of your data.

5. Deletion of personal data
You can contact us anytime via jobs@project-a.com to ask for your data to be deleted.
After six months, your data gets automatically anonymised and is only available to us as metadata without direct personal reference for statistical evaluation (e.g. percentage of applications sent by men or women, amount of applications in a certain period of time etc.). This does not apply if you have agreed to be included in the ‘Talentpool’[W+W1] .

6. Transfer of personal data
We can only pass on your personal data without your permission, apart from in the circumstances mentioned in this privacy policy, in the following circumstances:
If it is required for prosecution, personal data can be forwarded to law enforcement agencies and if necessary affected third parties. In this case, there must be concrete evidence of unlawful or abusive behaviour. Transfers may also be made for the enforcement of terms of use or other agreements.
We are also legally obliged to provide information at the request of public authorities such as law enforcement agencies, financial authorities and governmental authorities who pursue administrative offences that entail a fine.

7. Safety of your personal data
We as a company, employees who are involved in the application process and third-party companies, such as Personio GmbH, are directed to take appropriate technical and organisational measures to protect your personal data from abuse, unauthorised publishing and loss. These measures meet at least the requirements of section 9 of the Federal Data Protection Act.

8. Right to information
You have the right to ask for disclosure of your stored data (section 34 of the Federal Data Protection Act). You also have the right to ask us to correct, delete or block your data in accordance with section 35 of the Federal Data Protection Act. Please contact Project A Services GmbH & Co.KG to exercise these rights or send an email to jobs@project-a.com.

9. Questions and suggestions
If you have any questions about our references to data protection or our processing of your personal data, you can contact us directly. Please write to:

Project A Services GmbH & Co. KG
z.Hd. Cornelia Moller-Atam
Julie-Wolfthorn- Strasse 1
10115 Berlin
Germany

Or send an email to: jobs@project-a.com

10. Validity and changes of the privacy policy for the application management system
The privacy policy is dated 1 December 2016. Due to future development of our application process or due to the implementation of new functions or technologies, it may become necessary to alter the privacy policy in the future. We reserve the right to make relevant alterations at any time.