This applicant management and tracking system is operated by Project A Services GmbH & Co. KG, Julie-Wolfthorn-Strasse 1, 10115 Berlin, Germany and by the register number HRA 51487 B.
2. Personal data obtained during the online application process
Personal data is information relating to an identified or identifiable natural person. This may include information such as your name, address, telephone number and date of birth, as well as details about your career etc., which can be assigned to a specific person without a disproportionate effort. Information that cannot directly be associated with your real identity is not considered personal data.
Under certain circumstances, some special categories of personal data, such as health records, origin and religion, might be included in this if you provide us with these.
3. The collection and processing of personal data
If you apply for a vacant position or submit a speculative application through the application system on our website, you provide personal data and information (first name, surname, email address, telephone number, and any attachments such as your CV and cover letter) voluntarily.
The provided data is transferred through TLS encryption and is saved in a database which our company takes responsibility for and which is operated by our contractor Personio GmbH (personio.de), Buttermelcherstr. 16, 80469 Munich, Germany. We have entered into an order data processing contract in accordance with section 11 of the Federal Data Protection Act with Personio GmbH, which provides their human resources management and applicant tracking solution to us and saves the data exclusively on ISO 27001-certified servers in Germany. This ensures that your personal data is only processed in conformity with our instructions and that consistent high standards apply concerning data security.
If you send a speculative application directly via email to email@example.com, your data will usually be transferred unencrypted.
Employees responsible for filling vacant positions have access to this database.
4. Storage of personal data
The storage of personal data only takes place for the purpose of filling the vacant position which you applied for.
In accordance with section 35(2)(2) of the Federal Data Protection Act, we have to delete your data if we use your personal data for our own purposes and your awareness is no longer necessary for the pursuance of the purpose.
You may revoke your consent at any time and object to the storage of your data.
5. Deletion of personal data
You can contact us anytime via firstname.lastname@example.org to ask for your data to be deleted.
After six months, your data gets automatically anonymised and is only available to us as metadata without direct personal reference for statistical evaluation (e.g. percentage of applications sent by men or women, amount of applications in a certain period of time etc.). This does not apply if you have agreed to be included in the ‘Talentpool’[W+W1] .
6. Transfer of personal data
We are also legally obliged to provide information at the request of public authorities such as law enforcement agencies, financial authorities and governmental authorities who pursue administrative offences that entail a fine.
7. Safety of your personal data
We as a company, employees who are involved in the application process and third-party companies, such as Personio GmbH, are directed to take appropriate technical and organisational measures to protect your personal data from abuse, unauthorised publishing and loss. These measures meet at least the requirements of section 9 of the Federal Data Protection Act.
8. Right to information
You have the right to ask for disclosure of your stored data (section 34 of the Federal Data Protection Act). You also have the right to ask us to correct, delete or block your data in accordance with section 35 of the Federal Data Protection Act. Please contact Project A Services GmbH & Co.KG to exercise these rights or send an email to email@example.com.
9. Questions and suggestions
If you have any questions about our references to data protection or our processing of your personal data, you can contact us directly. Please write to:
Project A Services GmbH & Co. KG
z.Hd. Cornelia Moller-Atam
Julie-Wolfthorn- Strasse 1
Or send an email to: firstname.lastname@example.org