Knowledge Conference 2020 Privacy Policy

last amended: August 27, 2020

With this privacy statement, we inform you how personal data is collected, processed and used when you apply, register for and attend the Project A Knowledge Conference 2020 and how we use the data in connection with the event and afterwards.

For information on the data processing in connection with the Project A website (www.project-a.com), please refer to the Project A website privacy policy.

1. Contact

The person responsible within the meaning of the EU General Data Protection Regulation (GDPR) for the collection, processing and use of personal data of event participants (hereinafter "you") in connection with the registration, execution, and documentation of the Project A Knowledge Conference 2020 (hereinafter "Knowledge Conference") is Project A Services GmbH & Co. KG, Julie-Wolfthorn-Straße 1, 10115 Berlin, Germany (hereinafter: "Project A" or "we"). If you have any questions regarding the registration and execution of the event, including the relevant data processing, please contact knowledge-conference@project-a.com at any time.

If you have any questions or suggestions regarding data protection, please do not hesitate to contact us. You are welcome to address your data protection concerns by e-mail to our data protection team at dataprotection@project-a.com. You can find our complete contact details at https://www.project-a.com/imprint.

2. Data processing in connection with the Project A Knowledge Conference

2.1 Application and Registration. To apply and register for the Project A Knowledge Conference, we collect various personal data. Usually, these are title, surname, first name, position, company and seniority level, functional area as well as contact data (e.g. e-mail address, LinkedIn profile). This data is referred to in the following as "participant data". We collect the participant data as part of the application process. Mandatory data are marked as such. We use your participant data to plan and organize the event (e.g. to the expected number of participants), invite you and to contact you in the course of communication if necessary. The legal basis for this data processing is Art. 6 para. 1 lit. b DSGVO. We also collect information regarding your interest in networking at the Project A Knowledge Conference to understand what participants will expect from this year’s Project A Knowledge Conference, improve the overall efficiency and experience of networking at the event and allow interested parties (us or sponsors of the event) to contact interested participants. You may also have the option of providing further information when registering (e.g. details of interests and wishes with which you can provide us with further details on your planned participation of the event). These data are summarised below as "voluntary data". We would like to meet your needs about your participation in the Project A Knowledge Conference as best as possible and adapt our event optimally to the interests of the participants. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our common interest in an event that is as closely related as possible to the interests of the participants. We store the above-mentioned data in our contact database for future contact maintenance (see also Section 2.6 and 2.7) in connection with your existing data, if applicable.

2.2 Attendee list Project A Knowledge Knowledge Conference. We would like to give the Knowledge Conference sponsors and speakers access to the list of attendees to facilitate networking and to tailor the presentations and workshops to the audience. 

The confirmed sponsors that will get access to the attendee list are:

  • Schnittker Möllmann Partners Rechtsanwälte Steuerberater PartG mbB;
    e-mail: datenschutz@smp.law. SPM deletes the data on November 30, 2020.

Check our current list of sponsors and speakers here.

If you apply for the Knowledge Conference we will ask for your consent to pass your attendee data (name, e-mail, company, interests e.g. in funding or recruiting) to our sponsors and speakers. The legal basis for this data processing is Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time by unsubscribing from the event list by sending an email to datenschutz@project-a.com.

2.3 Digital Project A Knowledge Conference with Run the World. This year, the Knowledge Conference will take place as an online event. Our technology partner Run the World, Inc. (800 W El Camino Real, Suite 180, Mountain View, CA, 94040, USA) provides the infrastructure and communication tools for the Knowledge Conference. To participate in Project A Knowledge Conference, you must register with Run the World. Because Run the World is located in California, USA your personal data will be processed in the USA. We would like to point out that the European Court of Justice has ruled that the USA currently does not offer a level of data protection comparable to that in the EU and that there is a risk under current US law that personal data may be collected and analyzed by US security authorities. There is no guarantee that the data protection rights of EU citizens will be observed or, if necessary, enforced in court. However, there is no way to participate in the Knowledge Conference if you choose not to register with Run the World. 

As the organizer of this event, we will receive the attendee list from Run the World and updates thereof and we will use it to organize and conduct individual workshops, communicate with participants, and make content available after the event. Run the World also provides us with access to usage statistics and tools that allow us to control, conduct, evaluate, and implement the event.

The legal basis for the aforementioned data processing is Art. 6 para. 1 lit. b GDPR, in the case that we receive and process data in the context of an inquiry or communication via the Run the World platform. The data processing is also covered by Art. 6 para. 1 lit. f GDPR based on our legitimate interest to evaluate the participation and attendee preferences during the event and the workshops. To evaluate the event, we will gather statistics that enable us to improve future Knowledge Conferences and align them with the interests of the participants. We will also share these statistics with our sponsors so that they can measure sponsorship performance. 

More detailed information on the type and scope of processing by Run the World can be found in their Privacy Policy (for specific details, see the section "EU Residents").

As soon as we receive the personal data of participants during the event, the rights mentioned in this Privacy Policy apply (see section "Your Rights" in section 4). 

Run the World handles data processing of registrations and cancellations for the event, administration of participant accounts, and the technical operation of the Run the World platform and our event on the platform as well as the communications-related platform functions. They collect the technical data regarding your use of the platform and the visit of our event and use this data for the creation of statistics and data analytics. We will receive reports and statistics based on this data for the purposes mentioned above. You can address any privacy requests regarding data processing in connection with Run the World either at us or contact Run the World directly (e.g. by e-mail to support@runtheworld.today). If you wish to exercise your rights concerning data privacy regarding the processing in connection with the platform, the easiest way to do so is to contact Run the World directly (e.g. by e-mail to the aforementioned email address). Run the World knows the technical details of how their platform collects and processes data as well as the business reasons behind how the data is processed. Consequently, they can implement the appropriate measures in response to any requests (i.e. for more information about personal data or to delete data). 

We are also happy to support you in asserting your rights to the best of our ability and will forward your inquiries to Run the World as far as our technology partner could or should handle or answer them. For all questions concerning the data processing by Project A (e.g. our communication with us, networking, sponsors, or other requests) you are always welcome to contact us anyway. You can contact us at any time at jane.lypovska@project-a.com.

2.4 Participation in the event. During the Project A Knowledge Conference, we may use your participant data for organizational reasons (to determine your attendance or to contact you). The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.

2.5 Stream recording. Stream recordings will be made during the event. We would like to ensure the possibility of documenting the event for internal purposes or the purpose of external presentations. 

We would like to use the images and recordings taken in the context of our external presentation on our website and in our social media profiles (Facebook Fanpage, Twitter, LinkedIn, Xing, YouTube) in connection with the documentation of the Project A Knowledge Conference. To do this, we first want to edit individual recordings (e.g. by selecting the image cut) and upload the edited recordings to the websites. The respective websites are freely accessible on the Internet and can therefore be accessed worldwide. The subpages of these websites, including any recordings, can be found via search engines. The providers of social media platforms process and use data that is posted on the platforms for their purposes if necessary. As soon as the content has been posted on the platforms, third parties (e.g. users of the platforms) can view, share, or download the content. In principle, recordings speakers in the sessions will be published. Individual participants will only show up on the screen when they use the “Grab the mic” on the Run the World platform. Messages written to the chat will be shown to all speakers and participants in the session, with your name and title next to them, and might be read by the speaker during the session. There are also other networking features on the Run the World platform, which allow you to interact with other participants, e.g. the virtual cocktail party. These will also make your details available to other participants, but won’t be recorded or published.

You can contact us using the contact details given in section 1 and inform us that you wish to object to the use of the recordings on which you can be identified. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in the documentation and advertising of our event as well as our external presentation. The recordings are usually published within a period of up to 48 months after the event.

2.6 Subsequent PAKCON updates. We will also use your participant data to provide you with further information on workshops, documents, or presentations from us or our speakers or further information on the Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.

2.7 Future PAKCon events. We store the fact that you attended the Project A Knowledge Conference this year in our contact database so that we can inform you by email about similar future events and the next Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our interest in advertising our future events. We store this data for the duration of our business relationship. If you do not wish to be contacted again, you have the right to object to this use of your data at any time. Please do not hesitate to contact us at any time using the contact details listed in section 1. You will also always find a link to unsubscribe in the emails.

3. Passing on data

3.1. General information. We will pass on the data raised by us in the context of the registration or the event in principle only if: 

  • you have given your express consent according to Art. 6 para. 1 lit. a GDPR, 

  • the disclosure according to Art. 6 para. 1 lit. f GDPR is necessary for the assertion, exercise, or defense of legal claims and there is no reason to believe that there is an overriding legitimate interest in not disclosing the data, 

  • we are legally obliged to disclose such information according to Art. 6 para. 1 lit. c GDPR or 

  • this is legally permissible and, according to Art. 6 para. 1 lit. b GDPR, necessary for the execution of contractual relationships with you or for the implementation of pre-contractual measures which are taken at your request, 

  • insofar as this is stated in these data protection notices (in particular concerning the publication of photo and video recordings on the social media platforms).

Also, the data may be passed on in connection with official inquiries, court orders, and legal proceedings if this is necessary for legal prosecution or enforcement.

3.2 External service providers. Some of the data processing described in these data protection notices may be carried out by our service providers. In addition to the service providers mentioned in this Privacy Policy, this may include, in particular, data centers that store our databases, IT service providers that maintain our systems, and consulting firms. If we pass on data to our service providers, they may only use the data to fulfill their tasks. The service providers have been carefully selected and commissioned by us. They are contractually bound to our instructions, have suitable technical and organizational measures at their disposal to protect the rights of the persons concerned, guarantee an appropriate level of data protection, and are carefully monitored by us.

4. Your rights

You have the right to request information about the processing of your personal data by us at any time. We will explain the data processing to you in the context of the provision of information and provide you with an overview of the data stored about your person.

If data stored by us is incorrect or no longer up to date, you have the right to have this data corrected. You may also request that your data be deleted. Should deletion not be possible in exceptional cases due to other legal provisions, the data will be blocked so that it is only available for this legal purpose. You can also have the processing of your data restricted, e.g. if you believe that the data stored by us is not correct. You also have the right to data transferability, i.e. we can send you a digital copy of the personal data you have provided on request.

To exercise the rights described here, you can contact us at any time using the contact details listed in section 1 above. This also applies if you wish to receive copies of guarantees proving an adequate level of data protection.

Finally, you have the right to complain to the data protection supervisory authority responsible for us. You may exercise this right with a supervisory authority in the Member State of your residence, workplace, or alleged infringement. The competent supervisory authority is in Berlin: Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin.

Right of withdrawal and objection
According to Art. 7 para. 3 GDPR, you have the right to withdraw your consent to us at any time. The consequence of this is that we will no longer continue the data processing based on this consent in the future. The revocation of the consent does not affect the legality of the processing carried out based on the consent up to the revocation.

If we process your data based on legitimate interests according to Art. 6 para. 1 lit. f DSGVO, you have the right according to Art. 21 GDPR to object to the processing of your data and to give us reasons which arise from your particular situation and which, in your opinion, indicate that your interests worthy of protection prevail. If you wish to object to data processing for direct marketing, you have a general right of objection, which we will also implement without stating reasons. Also, you will always find an unsubscribe link in our information emails on future events. Concerning the preparation of the photo and video recordings, you can also contact the photographer or cameraman at any time and inform them that you do not want any recordings of yourself.

If you wish to exercise your right of withdrawal or objection, simply send an informal message to the contact details listed above.